Quick Summary

The Student Liaison Director leads the Student Ambassador Team and coordinates student engagement across Cougs 4 Kids programming (virtual and in-person). You’ll ensure scheduling, communication, preparation, and youth-safety practices are handled with excellence—so students and youth both walk away feeling supported and connected.

This volunteer leadership role blends relationship-building, virtual facilitation, logistics, and documentation, with a strong focus on privacy, consent, and safe interactions with minors.

About Cougs 4 Kids

Cougs 4 Kids, an initiative of Believe in Me, unites the passion and pride of Washington State University alumni, students, and volunteers to empower youth across Washington State. By creating transformative programs that foster confidence, character, and community, we help kids thrive—and teach them they’re never alone on their journey.

Volunteer Role Overview

You are the operational and relational “hub” for student involvement. When youth programs need student participation—moderated Q&As, encouragement messages, panels, career/college inspiration moments, or other structured interactions—you make it happen smoothly, safely, and in a way that reflects our mission.

What success looks like

• Students show up prepared: clear expectations, talking points, and confidence.
• Youth feel seen: authentic interactions that are inclusive, positive, and inspiring.
• Participation is policy-aligned and safe: consent, privacy, documentation, and youth-safety steps are followed consistently.
• Feedback improves the program: post-event insights collected and shared for iteration.

Key Responsibilities

• Recruit, train, and manage a volunteer Student Ambassador Team to support student engagement logistics.
• Coordinate all student engagement across Cougs 4 Kids programming (virtual and in-person).
• Ensure student involvement aligns with university/partner guidelines, youth-safety protocols, privacy expectations, and any required documentation.
• Prepare students for their roles (e.g., moderated Q&As, panels, encouragement messages) with guidance, rehearsal, and clarity.
• Maintain a strong communication loop between students, advisors, event leads, and program staff.
• Maintain consent and media-release tracking (when applicable) and ensure respectful, safe, and age-appropriate interactions.
• Monitor satisfaction and impact for both youth and students using post-event feedback tools.
• Partner with Marketing & Outreach to celebrate student involvement publicly (with consent).

You Will Oversee These Volunteer Roles

You’ll lead a small “pod” of volunteers (the Student Ambassador Team) to keep student engagement consistent, scalable, and well-run. Sample roles include:

• Student Engagement Coordinator – Builds relationships, manages reminders, flags conflicts.
• Scheduling Assistant – Maintains the shared calendar; coordinates with students.
• Virtual Session Producer – Supports live tech (Google Meet, breakout rooms, screen share).
• Documentation & Consent Tracker – Manages consent and media-release tracking (when applicable) and required documentation.
• Student Preparation Coach – Provides talking points, presentation help, rehearsal support.
• Youth Engagement Facilitator – Moderates Q&As, preps youth questions, supports positive interaction.
• Recognition Coordinator – Sends thank-yous, digital badges, student features.
• Privacy Assistant – Helps ensure privacy and safe communication practices are followed.
• Digital Content Liaison – Collects and transfers student-generated content for outreach (with consent).
• Feedback Collector – Gathers and synthesizes feedback (Google Forms).

Qualifications

• Passionate about youth development and post-secondary education.
• Familiar with WSU culture and student life.
• Organized and experienced in coordination, documentation, and/or volunteer leadership.
• Comfortable working with Google Workspace (Calendar, Meet, Forms, Drive).
• Professional and discreet—especially around privacy, scheduling, and youth-safety practices.
• Committed to cultural humility and uplifting diverse youth voices.

Time Commitment

• Planning & Prep: ~5–10 hours/month
• Final 4 weeks before camp: ~10 hours/week
• During camp: Full-time for 5–7 days
• Post-camp debrief & reporting: ~5 hours

Note: “Camp” refers to Cougs 4 Kids program moments that include coordinated student involvement. Your core work is planning and coordination, with increased intensity as events approach.

Volunteer Requirements

• Minimum one-year commitment.
• Valid driver’s license.
• Background check and youth protection training.
• Completion of required training sessions:
  • Trauma-Informed Practices
  • Cultural Sensitivity
  • DEI Foundations
  • Youth Safety Protocols

What You’ll Gain

• Executive-level leadership experience with a high-visibility initiative.
• Deep community engagement and mentorship impact.
• Feature stories in Cougs 4 Kids media and letters of recommendation.
• A role that changes lives—and leaves a legacy of possibility.

How to Apply

Send your resume and a brief letter of interest to [email protected]. Please include “Student Liaison Director – Student Ambassador Team” in the subject line. Applications are reviewed on a rolling basis.

Tip: In your letter, highlight experience with student engagement, scheduling, virtual facilitation, documentation, and/or youth-serving environments.

Frequently Asked Questions